Privacy Policy
Effective date: April 29, 2026 · Last updated: April 29, 2026
Introduction
CareerCompanion (“we”, “our”, or “us”) is a professional job-application companion designed to help individuals discover opportunities, craft tailored applications, and navigate their career journey. We take your privacy seriously and are committed to handling your personal information responsibly.
This Privacy Policy explains what data we collect, why we collect it, how we use and protect it, and the rights and choices available to you.
By using CareerCompanion, you agree to the practices described in this policy. If you disagree, please discontinue use of the service.
Information We Collect
We collect information you provide directly and information generated automatically through your use of the platform.
Information you provide:
- Account details — name, email address, password
- Professional profile — resume/CV, work history, education, skills, certifications
- Job preferences — target roles, industries, locations, salary expectations
- Application materials — cover letters, portfolios, and supporting documents you upload
- Communications — messages, feedback, and support requests you send us
Information collected automatically:
- Usage data — pages visited, features used, actions taken within the app
- Device & technical data — IP address, browser type, operating system, device identifiers
- Log data — timestamps, error reports, and performance metrics
- Cookies and similar tracking technologies (see our Cookie Policy)
How We Use Your Information
- Provide, personalise, and improve the CareerCompanion service
- Generate tailored cover letters, application drafts, and job-match suggestions
- Send transactional communications — account confirmations, status updates, alerts
- Send optional promotional communications (you may opt out at any time)
- Analyse usage patterns to enhance product features and performance
- Detect, investigate, and prevent fraudulent or abusive activity
- Comply with applicable legal obligations
We do not sell your personal data to third parties. We do not use your resume or application materials to train external AI models without your explicit consent.
Data Sharing
We may share your information with:
- Service providers — cloud hosting, analytics, email delivery, payment processors — under strict data processing agreements
- Job platforms & employers — only when you explicitly choose to submit an application through CareerCompanion
- Legal authorities — when required by law, court order, or to protect the rights and safety of users or the public
- Business transfers — in the event of a merger, acquisition, or asset sale, with notice provided to you
Data Retention
We retain your personal data for as long as your account is active or as needed to provide the service. You may delete your account at any time; upon deletion we will remove your personal profile and application data within 30 days, except where retention is required by law or legitimate business purposes (e.g., dispute resolution records).
Security
We implement industry-standard safeguards including TLS encryption in transit, AES-256 encryption at rest, role-based access controls, and regular security audits. No system is perfectly secure; we encourage you to use a strong unique password and to notify us immediately of any suspected unauthorised access.
Your Rights
Depending on your location, you may have the right to:
- Access the personal data we hold about you
- Correct inaccurate or incomplete data
- Delete your data ("right to be forgotten")
- Restrict or object to certain processing activities
- Receive your data in a portable format
- Withdraw consent at any time, where processing is based on consent
- Lodge a complaint with your local data protection authority
To exercise any of these rights, contact us at privacy@careercompanion.app.
Contact Us
CareerCompanion — Privacy Team
Email: privacy@careercompanion.app
Mailing address: 123 Career Lane, Suite 400, San Francisco, CA 94105, USA